Replace your paper competency assessments.
TalentRuler is competency assessment software for vocational, culinary, and healthcare programs — at colleges, technical colleges, and apprenticeship providers. Your assessors grade learners on their phone, tablet, or laptop against your own rubric, with results scored automatically, written into the student record, and kept as evidence.
The problem is not assessment. It is paper logistics.
Your assessors know how to assess. The expense is everything around the form: printing it, distributing it, collecting it, typing it in, filing it, and finding it again when an accreditor asks.
Print, distribute, chase
Someone prints the forms. Someone gets them to each assessor. Someone chases the ones that did not come back.
Re-enter every result by hand
Paper grades get typed into a spreadsheet, then into the student record. Two transcription steps, two chances for error.
Evidence lives in a filing cabinet
Photos of the work, assessor comments, signatures, and supporting files are stored in binders or scattered across folders. Searchable only by the person who filed them.
Audits become fire drills
When an accreditor, awarding body, or program review asks for evidence on a learner, someone loses a morning looking for it, and sometimes never finds it.
Time from assessment → record
Typical paper workflow, end-to-endThree steps. Thirty minutes.
No rebuilding from scratch. No data re-entry. No app your assessors have to install. The questions, items, and scoring scale from your PDF are carried into a clean mobile assessment — your rubric, re-rendered for phone, tablet, and laptop.
Upload your PDF
Send us your existing PDF assessment form. TalentRuler converts it into a structured mobile rubric — your sections, items, and scoring scale (0–3, 1–5, pass/fail, whatever you use) intact. Review it in the editor, adjust anything that needs it, and it goes live. After onboarding, the editor is yours: convert further PDFs anytime, or build new rubrics from scratch.
Pick a learner, score the rubric, submit
Any phone, tablet, or laptop. No app to install. TalentRuler runs in the browser and can be added to the home screen like an app. Your assessor sees two lists: Action needed and Already assessed. They tap a name, grade against the rubric, add comments, attach photo or PDF evidence, and submit.
Scored automatically, filed as evidence
Rubric ratings are averaged into a percentage grade, written into the student record, and checked against your pass threshold. Underperformers are flagged. Re-assessments are kept as history, and each learner can see their latest result. Managers can sort and export every response. Accreditors and awarding bodies can receive the rubric as a branded PDF or Excel file.
"A competency is proven in the workshop, not the classroom."
Assessors judge the work where the work happens. TalentRuler keeps the paperwork out of the way.
Built for the person who has to defend the audit.
Audits arrive with little notice. Underperformers need to be spotted early. Cohort progress can't live in one person's head. TalentRuler gives you the evidence, the trail, and the reporting to handle all three.
Vocational, CTE, and apprenticeship training
You deliver hands-on training where assessors work on-site, against formal competency frameworks, and evidence has to be defensible for accreditors, awarding bodies, or program reviewers.
automotive · manufacturing · welding
Culinary & hospitality training
You grade food preparation, service technique, hygiene procedures, and professional standards in commercial kitchens or training restaurants. Photo evidence of a plated dish is exactly what TalentRuler captures natively.
front-of-house · HACCP · food safety
Nursing, allied health, and direct care training
You train nursing assistants, allied health learners, clinical support staff, or direct care workers against defined competency frameworks. Assessments must be documented, timestamped, and defensible.
clinical support · direct care
Simple, transparent pricing.
No per-user creep. No long-term contract. No surprises on the invoice. Monthly billing, cancel any time.
Setup fee
Your first batch of PDF form conversions, platform configuration, your branding applied, and a kickoff call with an onboarding specialist.
- Unlimited PDF form conversions in the first batch
- Your logo, colors, and terminology
- 45-minute onboarding call with your team
- Live in under 30 minutes
Platform subscription
Hosted platform, all updates, support when you need it, and up to 25 assessors included. Cancel any time — your data exports cleanly.
- Up to 25 assessors on the base plan
- Unlimited learners and assessments
- Photo evidence, comments, timestamped trail
- Export responses to CSV, rubric to PDF or Excel
- Additional assessors: $9 / £7 / €9 per month
Need something to share internally?
Most of our customers need to brief a colleague before booking a demo: a director, an IT contact, sometimes procurement. Leave your work email and we'll send a short TalentRuler fact sheet you can forward: what it does, what it costs, where the data lives, and what to ask in a demo.
See it working on your own form.
Bring one of your PDF assessment forms to a short call. We'll convert it live, walk through the assessor experience on mobile, and show the results landing in the dashboard. Twenty minutes. No slideware.